Job Title
Executive Assistant / Virtual Assistant (Remote)
About the Role
We are seeking a highly experienced Executive Assistant / Virtual Assistant to provide proactive, high-level administrative and operational support in a fast-paced, high-volume remote environment. This role is ideal for a detail-oriented professional who thrives on organization, multitasking, and anticipating executive needs with minimal supervision.
Experience supporting executives or teams within the real estate sector is highly desirable. The successful candidate will also be comfortable leveraging AI tools and modern productivity platforms to work efficiently, streamline workflows, and continuously improve processes.
Key Responsibilities
- Provide comprehensive administrative and operational support in a fast-moving remote environment
- Manage executive calendars, inboxes, meetings, and follow-ups with accuracy and discretion
- Prepare, organize, and maintain documents, reports, and presentations with attention to detail
- Support real estate operations, including property listings, transaction coordination, CRM updates, and client communications (where applicable)
- Utilize AI tools and automation to optimize workflows, reduce manual tasks, and increase efficiency
- Track tasks, deadlines, and priorities across multiple projects and stakeholders
- Communicate professionally and clearly with internal teams, clients, and external partners
- Identify inefficiencies and proactively implement process improvements
- Maintain confidentiality and professionalism at all times
Required Qualifications
- Minimum 4 years of experience as a Virtual Assistant or Executive Assistant in a fast-paced environment
- Proven ability to manage multiple priorities and meet tight deadlines independently
- Excellent written and verbal communication skills in English
- Strong organizational skills with exceptional attention to detail
- Ability to take initiative, exercise sound judgment, and work with minimal supervision
- Reliable high-speed internet connection and a professional remote work setup
Preferred / Desirable Experience
- Prior experience supporting executives or teams in the real estate industry
- Proficiency with AI tools (e.g., ChatGPT or similar) for research, drafting, task automation, and workflow optimization
- Strong working knowledge of productivity tools such as Google Workspace, Microsoft 365, Notion, ClickUp, Asana, Trello, Slack, or similar platforms
- Familiarity with CRMs, property management systems, or real estate software
What We’re Looking For
- A proactive, solutions-oriented professional who anticipates needs rather than reacts
- Someone comfortable working in dynamic, evolving, and high-expectation environments
- Tech-savvy, adaptable, and curious, with a continuous-improvement mindset
- Professional, dependable, discreet, and committed to delivering high-quality support
Why Join Us?
- Fully remote role with flexible, modern work practices
- Opportunity to support leadership and contribute to operational excellence
- Exposure to real estate operations and AI-enabled workflows
- A results-driven environment that values initiative and innovation
Important Notice: We do not request payment for job applications or recruitment. Any individual or agency asking for money in relation to a job should be treated with caution.
